Maintaining Cost Codes

Cost Codes are used to classify / group accounting transactions.
They can help compliment the use of Chart of Accounts by allowing an additional level of searching and reporting on financial data.
They can also be used to track financials based on projects and cost centres.
The entry of a Cost Code on a Transaction line can be enforced by selecting the Mandatory option in the Cost Code field on the Chart of Account maintenance screen.

File

Financial Setup

Chart of Accounts

Cost Code

Mandatory Prerequisites

Prior to creating a Cost Code, refer to the following Topics:

Cost Code Group - Maintaining Groups (Generic)

Screenshot and Field Descriptions: Cost Code Tab

Cost Code: this is the primary identifier for the Cost Code.

Group: this determines the Group that the record belongs to. Groupings are useful in searches and reports.

Name: this is the friendly name of the Cost Code.

On Charge: this is the default Cost Code to be linked with a Cost Code for on-charging Creditor transactions to Tenant (Lease a/cs). It can be left blank.

Shared or Site Optional Tabs

Other than Tabs described specifically in this Topic, the following may also be available (depending on Site Settings):

Comments: Shared Tab: Comments
References: Shared Tab: References

How Do I : Search For and Maintain Entities

These General Rules are described in the Fundamentals Manual: How Do I : Search For and Maintain Entities

How Do I : Add a new Cost Code

At the Cost Code field, enter a new Cost Code ID.
At the Group field, locate the Group you would like to assign this Cost Code to.
At the Name field, enter the description for the Cost Code.
If the Cost Code needs to have a default link to another Cost Code for on-charging purposes, then enter it at the On-Charge field. Otherwise leave blank.
Switch to the References tab, and if there are fields available, enter any additional information required.
Switch to the Comments tab, and enter any additional comments relating to the Cost Code.
Click the Application tool-bar push button: Add.
Confirm that you wish to add the new record.

How Do I : Modify an existing Cost Code

At the Cost Code field, locate the Cost Code ID.
At the Group field, locate the Group you would like to assign this Cost Code to.
At the Name field, enter the description for the Cost Code.
If the Cost Code needs to have a default link to another Cost Code for on-charging purposes, then enter it at the On-Charge field. Otherwise leave blank.
Switch to the References tab, and if there are fields available, enter any additional information required.
Switch to the Comments tab, and enter any additional comments relating to the Cost Code.
Click the Application tool-bar push button: Change.
Confirm that you wish to change the record.

How Do I : Delete a Cost Code

At the Cost Code field, locate the Cost Code.
Click the Application tool-bar push button: Delete.
Confirm that you wish to delete the record.